There are many different variables in running the right climate or citizens assembly. We help you work through the right design for your challenges.
What do you need to consider?
Pre Assembly Planning
There are many different variables in the design of a citizens assembly. How many people is a representative sum? Will you examine a single policy or can you look at multiple different policies? Do you want to examine a controversial subject or want creative ideas on implementation? Or both? Do you want to run over successive days or successive weeks? We help you design the optimum assembly for your needs.
Advisory, Expert & Oversight Panels
How will you ensure that you follow democratic principles? How will you find, select and manage experts and stakeholders? We help you convene the right groups to deliver your citizens or climate assembly. From an Independent Advisory Panel to ensure you deliver high quality participatory democracy to an Expert Advisory Panel to help find and select the appropriate experts, stakeholders and the topics on which they will speak.
Experts are often highly experienced academics, with detailed technical knowledge to present to the assembly. We work with you to select the right experts for the policy you are examining, but also work with them to ensure their evidence is delivered in such as way that the assembly can easily absorb, question and debate their input as easily as possible.
Designing the agenda and flow of an Assembly is an art. Are you going to focus on a single policy or try to examine multiple policies under one umbrella? What is the right flow of information, amount of days for consideration and way in which to facilitate deliberation? We help you design the right agenda for your assembly, ensuring both convenor, citizens and experts work together collaborative and co-creatively to reach clear recommendations.
Facilitation is as critical as design. It’s important to have expert facilitators to help citizens navigate their way through the expert testimonials, information, data and questions. The facilitators will participate in the design of the assembly and be present during all phases of presentation and deliberation. Our facilitators have many years of expertise working with corporations as well as public institutions to convene and shape explorative workshops and assemblies.
Live Streaming & Communications
One of the key goals of an Assembly is to increase trust. Live-streaming the deliberative part of an assembly helps to increase transparency and trust and is an essential component of any successful assembly. Our partners Be Inspired Films are the chosen live-streaming partner of TED in the UK and are highly experienced broadcasters. We also work closely with your communications team to devise messaging, communications and final reports to ensure access to the widest possible audience of the process and outcomes.
Standards for Citizens Assemblies
1. Random Selection of Participants
All members of a citizens’ assembly are selected by lot. Ideally, every member of the population eligible to take part in a citizens’ assembly should be able to potentially receive invitation to participate
2. Demographic Representation
The composition of a citizens’ assembly should broadly match the demographic profile of the community participating in the process. A set of criteria may be used to ensure demographic representativeness of the group, like age, gender, geographic area, or others. The aim is to create a community in a small scale that “feels like us”. The size of the group should allow for inclusion of a wide diversity of views. A stipend should be provided to all participants to the amount that would at least cover the costs of attending the citizens’ assembly.
3. Independent Coordination
The citizens’ assembly is run by an independent team of coordinators, which is responsible especially for preparing the process of random selection, developing the agenda, and inviting experts and facilitators. If the citizens’ assembly is organized by local authorities or the parliament, it is important that all members of the coordination team are not part of the civil service. The coordinators should be impartial, e.g. not active politicians or direct stakeholders.
4. Inviting Experts
Despite the programme being prepared by the team of coordinators, the citizens’ assembly can invite additional experts of their own choice. This may be in the form of a speech in person, a video streaming, a recording, a written note or other.
5. Widest Possible Range of Perspectives
If there are diverse solutions and perspectives on a subject, ideally all of them should be presented during the educational phase of the citizens’ assembly (by expert speakers). A method of combining perspectives due to a limited time or other practical considerations may be applied. Presentations may have the form of a speech in person, a video streaming, a recording, a written note or other.
6. Inviting All Stakeholders
Any organization, informal group or an institution whose area of work and expertise is related to the topic of the citizens’ assembly has the right to present its opinion to the citizens’ assembly in person. The role of the team of coordinators is only to identify the stakeholders – they don’t make a selection. Due to limited time and a large number of stakeholders, a method of choosing their representatives may be used. In this case, a diversity of perspectives should be taken into account.
Discussions which include listening to others mindfully and weighing options are the key elements of a citizens’ assembly. The programme should involve discussions in small groups as well as in the plenary in order to maximize opportunities to speak and to be heard. The deliberation phase should be run by skilled facilitators.
All members of society should be able to provide input to the citizens’ assembly in the form of comments, proposals or suggestions.
9. Sufficient Time for Reflection
Providing a sufficient amount of time for reflection is necessary to achieve well-thought-out decisions. If the matter is not urgent, it is best not to rush. The citizens’ assembly should be able to prolong its meetings – their length and number – if it chooses to do so (subject to budgetary limits).
The follow-up to the citizens’ assembly’s recommendations should be clear from the outset. Ideally, recommendations that receive the support of the citizens’ assembly at an agreed threshold should be treated as binding (to such an extent that is legally permissible in the given situation).
All presentations during the educational, plenary phase should be transmitted live and recorded. All materials presented to the citizens’ assembly should be made available online. Clear information about how recommendations of the citizens’ assembly will be implemented should be provided online and updated as actions occur. A report presenting details of methodology used for organizing a citizens’ assembly should be provided by the coordination team.
Each citizens’ assembly is an important event in the life of a community and citizens should be informed that it is happening and information on how they can get involved and follow it should be provided. The citizens’ assembly should be publicly announced before it is formed.
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